Annabelle always feels at awe whenever she has Dorothy, her virtual personal assistant, do important and urgent tasks for her. Dorothy seems so efficient at what she does that Annabelle can’t help but feel fond of her. When she asked her VA how she finishes her ton of daily tasks, Dorothy was quick to say that she makes sure not to break her routines. Here are some of the tips that she shared with Annabelle:
Start off your virtual personal assistant day with some exercise.
The exercise actually doesn’t have to be too strenuous, as opposed to the common belief. It can be as simple as a bout of stretches done for about 10 minutes at a time. It can also be around five minutes’ worth of walking and you’re good to go. The main goal is to make sure that you’re “awake enough” to do the rest of the tasks for the day. In our virtual personal assistant’s case, she typically gets up around 5 AM and brisk walks her way to the nearest bakery to get her breakfast. It’s already productive in the sense that she already accomplished two things: Getting her breakfast while performing her routine to prepare for more mentally-draining work.
Eat your breakfast.
Dorothy does not recommend just having a random granola bar for breakfast. She meant having a full and nutritious meal to help with the first part of the day, at the very least. Nutritionists advise having breakfast with carbohydrates, protein, and a little fat in it will help to begin the day.
Here are some great combos you can try out:
- A piece of hard-boiled egg, a couple of slices of toast, and half an avocado.
- A cup of fruit yogurt, a slice of broiled chicken, and a cup of whole wheat oatmeal.
- An egg sandwich, a piece of apple, and a cup of coffee.
Deal with the most difficult tasks in the morning.
This is important because if you’re still feeling refreshed after a good night’s sleep (assuming that you did sleep well the previous night), there’s a great chance you’ll be up for tasks that require a high level of concentration.
In contrast, leave easier tasks for the afternoon. As the day wears on, so will your mind. If you do the easiest tasks first, chances are you’ll no longer have much energy to deal with the more difficult tasks for the latter part of the day. Because it will harder for you to focus on these tasks by then, you may also have problems in terms of the quality of output.
Which brings us to the next tip…
Prioritize what you need to do for the day.
Based on the tip stated above, you have to deal with the most difficult tasks first to be more productive. To determine what tasks will take much of your time, you need to know what they are!
Five-minute hack: Have a rundown of all the things that you have to do for the day. You do not even have to rank them or consider them as urgent or important. Just list down the things that come to mind. After that, select the top three things that you think will take a lot of your time during the day. Rank these according to priority or urgency. Focus on these tasks first. Never move on to your other tasks unless you’re already finished with your top three.
Watch what you eat.
Before you know it, that sugar-packed bag of sweets that you just had earlier will take its toll on you. It will eventually make you feel drowsy. Result? You’ll end up not doing as much during the afternoon. Another result? You’re about to miss a deadline.
Sure, this seems like exaggerating, but the point is you have to make sure that what you eat will help you focus more during the day. This does not necessarily mean that you need to throw out every sweet you have in your stash. This just means that you have to keep everything in moderation and ensure that you have proper nutrition even before you set off for the day.
It actually happened to Dorothy. Since this virtual personal assistant is trying to lose some weight anyway, she gave up on the sweets and looked for healthier alternatives such as apples and bananas. These food finds not only keep her awake in the afternoon but also improve her concentration levels.
Read an article before you set off for work.
If you’re not a fan of reading, take baby steps first. Read at least 500 words of a light article. By mentioning light, it means an article with a topic that does not drain your energy. At the same time, the article should provide you with some insights or substantial takeaways that you can ponder on during your downtime.
If you want to take it up a notch, write.
This does not mean that your writing needs to be “perfect”. In fact, it can be anything under the sun. It can be a random thought or a plan that you’ve been dying to implement since last month. Talk about it in your entry. Don’t be afraid of being judged – it’s for your eyes only. More than the content of what you write, the intent of writing is more important. In this case, writing serves as a warm-up for your brain and provides some stimuli to your brain in preparation for the more tedious tasks ahead.
The bottom line
You can’t develop routines and habits overnight. In Dorothy's case, it took her at least a month to at least work on the routines “automatically”. Therefore, never feel disheartened if you don’t feel like doing much at the time. As long as you work on your consistency each day, there will come a time that you can be slaying it with your skills and your drive to make the most out of each day.