The Kanban scheduling approach is considered as one of the simplest, more affordable, and most effective ways to help with monitoring progress as far as productivity is concerned. The Kanban approach is a good way to organize the workflow especially if you and your dedicated assistant have trouble figuring out what needs to be done first.
How It Worked for an EntrepreneurMeet Tom. He’s an entrepreneur through and through. Specifically, he is into dropshipping. His winning products are mostly household items. Because his items are on-hand, he has always made it a point to track his items by using the “inventory method”. He taught this approach to his dedicated assistant. Through this method, Tom knows exactly how many items they have in each category. Because of this, it is easier for him to determine when he should purchase. This process alone is important for the winning products because they mostly bring in the sales for Tom’s store. Once he determines products with a low count, he lets his dedicated assistant know about this so she can place the correct orders to their suppliers. To make it easier for him and for his dedicated assistant, Tom even went through the trouble of designing simple software with graphs to let them know which products start to approach sellout quickly. With this program, he doesn’t need to check the inventory every day to get an exact number. He just has to look at the graphs, and he will have an idea on when to replenish stock. By using this method, he only needs to do an inventory assessment once every two weeks. In some instances, he only has to do this once a month. His dedicated assistant is there to do the rest.
How can you and your dedicated assistant get started?If you’re not in the dropshipping business, that’s alright! You can still use the Kanban method. Actually, this works better if you’re a visual learner. It’s because this scheduling technique uses colors, spaces, and other visual cues to relay information. If you’re in a visual work set-up, you may set up an “online bulletin board” for your team to let them know what is going on with the week ahead. Divide the “board” into three sections:
- Pending tasks
- Tasks in progress
- Completed tasks
- Number of tasks in each category
- Team’s workload (is there a task overflow or are there upcoming days that lead to this?)
- Team progress
- Possibility of delegation (if you used other color coding techniques to further classify the nature of the tasks)