Make the Most Out of Your Vacation Through Your Virtual Assistant

Traveling can help you get some much-needed fresh air and disconnect from the daily hustle. When planning for a trip, using an application alone may not cut it. A better choice is to seek the help of experts who know their way around booking trips and taking care of similar tasks. In cases like this, enlisting the help of a virtual assistant is one of the best ways to go.

What are the benefits of hiring a virtual assistant for vacation planning?
While you prepare for your vacation, let your VA do the research. Some tools that you can use for planning include Google Flights and Expedia. Here are just some benefits that you may reap if you decide to get some VA help:

• They can keep you updated with business matters even if you are away.
• Virtual assistants can assist you with the logistics of your trip to include booking tickets, planning out the itinerary, taking care of luggage check-ins, and knowing the basic facts on how to get around not only the airport but the general vicinity.
• While you are on your vacation, your VA can also help take care of your tasks.
• You may also enjoy a stress-free experience after your trip.
• If you are still a student and you just need to plan out your trip for an upcoming break, a VA can help you maximize your relaxation time while worrying less about how you should take care of the technical arrangements for your trip. Some of these arrangements include booking a hotel and looking for a company that offers great vacation packages without breaking the bank.

How do I get started with planning my vacation?
If possible, inform your assistant at least one month before you plan to travel for your vacation. For major events like weddings and birthdays, a notice period of 60 to 90 days is reasonable, as well. This will not only physically prepare them for the tasks but will also serve as a thoughtful gesture on how you value their time as you do yours. Spend this time discussing the tasks that need to be completed and train them, if needed.

Set some “rules” before you head off.
This will mostly revolve around how you will communicate with your VA while you are on vacation. Would you prefer purely no communication or some correspondence throughout the day? In setting up the communication rules, consider the following:
• How many days do you intend to be away?
• Is your itinerary filled to the brim or do you have a lot of room to take it easy?
• Are you comfortable taking care of business matters while you are away?

If you intend to be away from work for more than three days, consider communicating with your VA at least once every two days. This will somehow give you a hint on how things are going and how you will deal with them for the meantime and once you get back. In case you are expecting more pressing issues to surface while you are on vacation, increase the communication to at least once per day.

Prioritize your tasks.
Do this before and during the notice period that you gave your VA. This way, the tasks will not be compromised even if you are not available.

• List all of your tasks. In this context, just list the tasks that you are supposed to do during your absence. It does not even matter if you will delegate the task or not. Just jot down whatever comes to mind then take care of these during the next few steps of prioritizing.
• Distinguish the urgent from the important tasks. Urgent means that the task should be done as soon as possible. On the other hand, the important tasks are those that need to be completed but can still wait. Next, you should inform your VA to complete the urgent tasks as soon as possible. For the important ones, set a due date for each task and plot them in your business calendar accordingly.
• There is a chance that not everything on the list will be accomplished. In this case, sequence the tasks in the “important list” according to the due date. If you have other ways to determine which of these tasks should come first, this is the part where you can implement them.

Delegate your tasks.
Instead of checking your e-mails while you are away, you can readily delegate this task to your VA. The VA, in turn, can check your e-mails at least once a day and notify you if something urgent comes up. Otherwise, you may instruct them to just take care of the matter on your behalf.

You do not even have to allocate all the tasks to them, just the tasks that you are comfortable assigning to other people. This way, you can save more time while maintaining a certain level of productivity for your business.

Ask for notes of events that transpired while you were away.
To achieve this, ask your VA to create a database for you where you can check the details of the follow-ups and concerns that you may have missed while you are away.

In general, travel arrangements are not easy to accomplish, especially if you have little experience with tasks such as these. Aside from helping you save a lot of headaches in the process of making travel arrangements, hiring a virtual assistant to do the tasks can help you save a lot of time. In turn, you may use the extra time to take care of other tasks that you cannot readily delegate. You may also use this time to recharge or prepare for your vacation ahead.

7 Tips on How to Keep Work Off and Enjoy Days Off

Fashion photograph designed by Jcomp – Freepik.comHaving a day off from work should mean exactly that. A day far from normal working day schedule and should be very different from other days of weekdays. Unfortunately, with persistent bad habits and technology, it has been a challenge for most people to enjoy days off from work. Numerous individuals have not mastered the art of having fun and letting go off work during these important days. From time to time, you get some days off and it is during this time that you should rejuvenate and re-energize. To others, days off seem like working days continuation due to their normal routines. However, to some, days are spoilt by calls from work to come and assist. This is your day off, the day’s routine should also change. Below are some useful tips on how to enjoy days off. You will also be enlightened o how to step in for urgent tasks during your days off without really stepping in. Here you go.

7. Keep off from normal day schedule

When it is your day off, your daily routine should change. For example, do not be up too early. This is your day to relax and if possible, take your breakfast in bed. It should be a unique day where everything is different from a normal day. If you carry out activities as usual, you will not embrace or appreciate the day. This is the day where you should refresh yourself, treat yourself and do some offbeat. You should, therefore, be creative in order to ensure that your days off are special and thoroughly enjoyed.

6. Take your time

During normal working days, everything is rushed and done in a hurry. This is to meet deadlines among other things. This is now the world of technology and information and for this reason, demands are higher. Hence, productivity requires more efficiency. This translates to workers working at faster rates than it has ever been done. If you handle tasks slowly, you become less competitive and you risk getting sacked anytime someone potential shows up for your role. This is why it is important to handle things slowly when the time allows. During your days off, do not do things the way you do them. Days off are days to be more relaxed and calm enjoying and appreciating every minute that passes. Whatever you engage in during this day, whether it is shopping or treating yourself, ensure that you take your time. Give every activity ample time to enjoy days off and the experiences that come with it.

5. Hiring a virtual assistant

Being your day off does not mean someone from work cannot call you and ask you to step in for urgent assistant. This happens almost every time simply because there are those who will view days off as wasted time. These people will, therefore, assign you duties all over sudden and they cannot wait for you to come back. They need you during those days when you are free. In such a case, should you wait for urgent tasks to go beyond deadlines and lose clients? No, this is where you step in without really stepping in. You do this by hiring a virtual assistant. Virtual personal assistants will help you to handle tasks that are light. You can later attend to what needs you when you have time to do so. They ensure that urgent tasks have been attended to prevent things from going wrong when you are on your day off. However, in this case, you only need to hire the best.

4. Plan ahead

There are those few individuals who will do things well without planning. However, majority of the people lie on the other side. Those that need to have a to- do- list in order for them to carry tasks out well and in order. If you do not have a plan, you will end up doing things randomly and at the end of the day, you will be tired, having enjoyed nothing. It will be better and more helpful to have a list of things that you will engage in in order to enjoy days off.

3. Disconnect from work

It is through the PDA’S, blackberries, internet and laptops that we keep track of our working progress. These devices help us to connect to our tasks 24/7. This is very positive when it comes to productivity. However, for a day off, they will not give you a chance to keep off and refuel your creativity and energy. It is for this reason why you should avoid anything that can bring your work closer to your day off. They are the devices that will take you to work mode when you need an off mode. Anything from your job should be shut off completely if you want to enjoy days off.

2. Treat yourself

A day off should be a rewarding day. It creates perfect time to spoil yourself. Pamper yourself a little like dining at a favorite restaurant, getting a massage, little shopping and such like things. With so doing, you will not only miss your day off, but also increase the appreciation of such a day. It does not matter what treat you do to yourself, but if you associate your days off with rewards, they will be more productive. Working is fun and you might be in love with your job, but you should be in love with your off day even more.

1. Get fresh air

Unless you work outside in nature, the time employees spend in concrete buildings is astoundingly high if it were to be calculated. During your lifetime, much of your time is spent indoors and so you do not get fresh air as you ought to or as you would love to. This is perfectly the reason why a day off should be spent outside in nature. You should not necessarily be out throughout the day, but you can take a walk to the park or ride a bicycle for some change. Exposure to nature is important as this is when you get rid of anxiety and stress. This way you get to enjoy days off since they become unique and interesting. If you do your work indoors, you should not spend a day off watching TV or in front of a computer. Make a change, you do this adequately every day of the week.

The tips above are going to help you enjoy days off. They will help you make a difference between a normal working schedule and a day off. They will bring back the art of enjoying days off like you should. Relaxing, rejuvenating, and resting will bring even more productivity to your work. Days off are not wasted they might be the most important of your working days.